> ## Documentation Index
> Fetch the complete documentation index at: https://docs.xpressbot.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Event Studio

> Create events, publish a public registration page, issue QR tickets, and track registrations and check-ins.

## What is this?

**Event Studio** is where you create and manage events — workshops, webinars, meetups, or any gathering that needs sign-ups. For each event, the platform generates a public registration form, collects registrations, sends tickets, and tracks who checks in at the door.

\[SCREENSHOT: events-list — The Events page showing the Total events, Published, and Drafts tiles above the events table]

<Info>
  Event Studio requires the `events:view` permission, an active channel, and a plan that includes Event Studio. Your plan may also limit how many events you can create — the page shows your usage, for example `2/10`. Checking attendees in is done on the separate [Event Scan](/workspace/events/scan) page.
</Info>

## What can I do here?

* See summary tiles: **Total events**, **Published**, and **Drafts**
* Search events and filter by **Status** (**Draft** or **Published**)
* **Create event**, or **Import Excel** to bring in event data
* **Edit** an event, **Publish** or **Unpublish** it, and **Open public page**
* Set the **QR tickets** option to issue QR tickets at the door, or use **confirmation** only with no QR
* **Export registrations** for reporting
* Jump into **Scan** to check attendees in
* **Delete** an event

## How to use it

### Create an event

1. Go to **Event Studio → Events** and click **Create event**.
2. Enter the basics — **Event name**, a description, and the **Event timezone**.
3. Choose the **Ticket type**: **QR tickets at the door**, or **Confirmation only, no QR**.
4. Save the event, then use the event detail page to finish setting it up.

\[SCREENSHOT: event-create — The event overview form with Event name, Event slug, Ticket type, Multiple scans, and Save changes]

### Set up the event detail page

Each event opens with these tabs. The **Overview** tab also shows summary tiles for **Capacity**, **Sold**, **Remaining**, and **Checked in**.

<Tabs>
  <Tab title="Overview">
    Event name, slug, description, **Max tickets per registration**, **Status**, **Ticket type**, **Multiple scans** (**Allowed** or **Not allowed**), timezone, and cover image. You can also add your company logo, name, contact details, and address.
  </Tab>

  <Tab title="Description">
    The longer description shown to attendees.
  </Tab>

  <Tab title="Fields">
    Custom fields collected at registration — **Text**, **Number**, or **Dropdown**. Mark each **Required** and choose whether it appears on the QR ticket. Use **Add field**, and move fields up or down to reorder them.
  </Tab>

  <Tab title="Products">
    Products or ticket options attached to the event.
  </Tab>

  <Tab title="Slots">
    Date and time slots attendees can pick during registration. Use **Add slot** and set the **Date**, **Slot name**, and **Time**.
  </Tab>

  <Tab title="Locations">
    The event's locations.
  </Tab>

  <Tab title="Public Link">
    The **Public event link** to copy or view. The link is available once the event is published.
  </Tab>

  <Tab title="Settings">
    **Email delivery** (send tickets by email as well as WhatsApp), **WhatsApp public delivery** (needs an approved ticket template), **Reminders** before the event, contact **labels** applied to registrants, and who registrations are **assigned to**.
  </Tab>

  <Tab title="Webhook">
    A **Webhook URL** and optional **Webhook secret** to send new registrations to your own system.
  </Tab>

  <Tab title="Registrations">
    Everyone who registered. Resend the ticket, open the contact, or cancel a registration.
  </Tab>

  <Tab title="Scans">
    The log of every check-in attempt at the door. See [Event Scan](/workspace/events/scan).
  </Tab>
</Tabs>

### Publish and share

1. Review the event, then click **Publish**. The event gets a public registration page.
2. Copy the **Public event link** from the **Public Link** tab, or click **Open public page** from the events list.
3. Share the link. Registrants receive their ticket by WhatsApp and, if enabled, email.

To take an event offline, click **Unpublish**.

### Use events in automations

Two automation steps work with events: **Send Event Invite** sends a registration button with an auto-built event link, and **Send Event QR** resends a ticket QR using the contact's phone or email. See [Automation Overview](/workspace/automation/overview).

## Troubleshooting / Technical Notes

* **"Event Studio is not included in your plan."** Use **View Plans** to upgrade.
* **"You have reached your event limit."** Delete an old event or upgrade your plan.
* **The public link isn't available.** Publish the event first.
* **Tickets aren't going out over WhatsApp.** WhatsApp delivery needs an approved ticket template — check **Settings** and [Templates](/workspace/whatsapp/templates).
* **"Select an active channel to manage events."** Pick a channel in [Channels](/workspace/channels).
* **Deleting an event is permanent.** It removes the event, its registrations, and its tickets, and can't be undone.

## Related docs

* [Event Scan](/workspace/events/scan)
* [Automation Overview](/workspace/automation/overview)
* [Templates](/workspace/whatsapp/templates)
* [Contacts](/workspace/contacts/overview)
* [Channels](/workspace/channels)