> ## Documentation Index > Fetch the complete documentation index at: https://docs.xpressbot.org/llms.txt > Use this file to discover all available pages before exploring further. # Team, Locations & Calendar > Add the people who take bookings, set their working hours and places, and sync their Google Calendar so busy times are never offered. ## What is this? Customers can only book a time when a person is free to take it. These three tabs on a service decide who that is, where they work, and what's already busy: * **Team** — who takes this service, and their working hours * **Locations** — the places you work from (shared by all services) * **Calendar** — link each person's Google Calendar so bookings appear on it and busy times are blocked \[SCREENSHOT: booking-studio-team-tab — The Team tab listing each person with their working hours, status, and an edit button] ## What can I do here? * Choose which team members take a service, and how customers choose between them * Set each person's title, photo, bio, working hours, and days off * Give a person their own length for a service, or a specific location * Add and edit locations, and say which ones a service uses * Link a Google Calendar to each person ## How to use it ### Team Open a service and go to **Team**. Only people who are assigned can be booked, and a service can't be published without at least one. **How customers choose** decides what customers see: | Option | What customers see | | - | - | | **Customer chooses who** | A list of people. They must pick one. | | **First available person** | The list of people, plus an **Any professional** option that offers the most times | | **Do not show people** | No choice and no names. Whoever is free takes the booking. | The step only appears when there's something to choose — for example, more than one person. For each person you can also set: * **Location** — a specific place, or **Any location** * **Own length (min)** — a different length for this person (5 minutes to 24 hours) Click a person to edit their profile. ### Edit a person A person's settings apply across all services they take: | Setting | What it does | | - | - | | **Photo** | Shown on your booking page | | **Professional title** | Shown to customers, for example *Stylist*, *Doctor*, *Consultant*, or *Instructor* | | **About** | A short bio, up to a few lines | | **Takes bookings** | Switch off to pause this person without removing them | | **Time zone for these hours** | Working hours are written in this time zone | | **Working hours** | For each day, open or closed. Add several intervals in one day; the gap between them is a break. **Copy to open days** repeats one day's hours on every open day. | | **Special days** | A day off, or different hours for one date | > [!WARNING] > > A person with no working hours can't be booked. The list shows **Not set up** until you add them. The list shows each person's hours summary and whether they're **Takes bookings** or **Paused**. ### Locations Locations are shared by every service. Open the **Locations** tab and click **Add location**. | Field | What it's for | | - | - | | **Name** | For example *Downtown branch* or *Room 2* | | **Address**, **City**, **State or region**, **Country**, **Postal code** | Where it is. Customers get a map link on your booking page. | | **Phone** | A number for this place | | **Time zone** | Leave as the business time zone unless this place is elsewhere | | **Active** | Switch off to hide a location | Each row also shows whether the location is **Offered here** or **Not offered here** for the service you're viewing. A location is offered when an active person who takes the service is tied to it, or works at any location. Choose a person's place on the **Team** tab. ### Calendar Linking a Google Calendar keeps bookings and your calendar in step. First connect Google — see [Google](/workspace/google/overview.md). If it isn't connected, the tab says **Google is not connected** and links to **Open Settings**. Then, on the **Calendar** tab (or in a person's settings), pick the person's **Linked calendar** and a **Calendar sync** mode: | Mode | What happens | | - | - | | **Off** | No sync | | **Add bookings to the calendar** | A confirmed booking becomes an event on that calendar, and is removed if cancelled | | **Add bookings and block busy times** | The above, **and** anything already on that calendar blocks those times so customers can't book them | \[SCREENSHOT: booking-studio-calendar-tab — The Calendar tab with each person's linked Google Calendar and sync mode] Events Booking Studio adds are ignored when it checks for busy time, so a class never blocks itself. If the calendar can't be reached, the booking still goes through. ## Troubleshooting / Technical Notes * **A person doesn't appear to customers.** Check they're assigned on the **Team** tab, **Takes bookings** is on, and they have working hours. * **The service can't be published.** Assign at least one person. * **Times are wrong by some hours.** Check the service's time zone and the person's working-hours time zone. * **"Connect your Google account in Settings to link a calendar."** Connect Google first — see [Google](/workspace/google/overview.md). * **Busy calendar times are still offered.** Set the sync mode to **Add bookings and block busy times**. * **A location says "Not offered here."** No active, assigned person is tied to it or works at any location. Choose the location for a person on the **Team** tab. ## Related docs * [Service Settings](/workspace/booking-studio/service-settings.md) * [Services](/workspace/booking-studio/services.md) * [Google](/workspace/google/overview.md) * [Google Calendar](/workspace/google/calendars.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.